Administrative Assistant - Commercial Property Management

We are seeking a dependable and detail-oriented Administrative Assistant to support a small, two-person team managing seven commercial properties across Metro Denver, including a mix of retail and office spaces. This is a full-time, in-office position, Monday through Friday, 8:00 AM to 5:00 PM.

Key Responsibilities

• Lead projects including coding invoices, vendor outreach, A/R and aging reports, and tenant rent statements
• Assist with monthly reporting folders by downloading required documents
• Manage billbacks to tenants, certificates of insurance, and preparation of late fees
• Coordinate repairs and maintenance requests and other tasks typically handled by a Property Assistant
• Handle tenant communication and service requests, ensuring timely and professional responses
• Maintain lease files, vendor records, and track COIs
• Support the property manager with daily tasks and reporting

Requirements

• Yardi experience is required
• Experience coding invoices and working with property management systems
• Strong communication and organizational skills
• Proficient in Microsoft Office Suite
• Comfortable working independently in a small, fast-paced office environment
• Business casual dress code

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.